View your organization's scheduled action sequences (Beta)

The Scheduled actions list in the Administration > Scheduled exports and actions page provides details about all scheduled action sequences created by any user in your organization. If you're an admin, you can search for a specific scheduled action sequence and view the schedule frequency, last run time, last run status, schedule owner, and sequence status. You can also view the name of the workbook the sequence is scheduled in and navigate directly to that workbook to edit the sequence as needed.

This document explains how to access and use the Scheduled actions list in the Administration portal. For information about creating scheduled action sequences, see Schedule action sequences to run automatically. If you're not an admin, see View all scheduled action sequences you own.

Requirements

To view scheduled action sequence details in the Administration portal, you must be assigned the Admin account type.

View your organization's scheduled action sequences

View details about your organization's scheduled action sequences.

1. Go to Administration > Scheduled exports and actions:

   1. In the Sigma header, click your user avatar to open the user menu.

   2. Select Administration to open the Administration portal.

   3. In the side panel, select Scheduled exports and actions.

2. In the Scheduled exports and actions page, select the Scheduled actions tab.

3. View the following scheduled action sequence details:

   • Sequence/Document: The name of the sequence and the workbook that contains the sequence.
   • Frequency: The schedule or interval that determines how often the sequence runs.
   • Last run time: The date and time the sequence last ran.
   • Last run status: The status of the sequence when it last ran. For definitions, see Last run statuses.
   • Schedule owner: The user who created the sequence.
   • Sequence status: The current status of the sequence. For definitions, see Sequence statuses.

4. (Optional) To view a more focused list of scheduled action sequences, use the search bar to search by sequence name, workbook name, or schedule owner.

5. (Optional) To open the workbook and edit the scheduled action sequence, click the workbook name.

Scheduled action sequence statuses

The Scheduled actions list displays the Last run status and Sequence status for each scheduled action sequence. The following tables list all possible statuses with their corresponding icons and definitions.

Last run statuses

Status	Icon	Definition
Running		The sequence is currently running.
Success		The last scheduled run completed successfully.
Error1		The last scheduled run was unsuccessful due to an action error in the sequence.

1Sigma sends an email alert to the schedule owner when, within any 7-day period, a scheduled action sequence fails at least 3 times and has a failure rate of 70% or higher.

Sequence statuses

Status	Icon	Definition
Active		The sequence is live and running as expected.
Paused		The sequence has been manually paused and is not running on its scheduled frequency.
Suspended(2)		The sequence has been suspended due to repeated errors and is not running on its scheduled frequency.

2Suspended action sequences automatically resume when the workbook is published. You can also manually resume suspended sequences individually or globally within a specific workbook (see Pause or resume sequences).