Edit report page setup, visibility, and numbers (Beta)

You can reorder and rearrange your report pages, number your report pages, and change individual page visibility settings. These changes can make your report easier to navigate for users, and ensure you have control over what users see when they view the report. This document covers how to add, rearrange, duplicate, or delete pages, add page numbers, and configure page visibility settings.

For information on changing page setup configurations, headers, or footers, see Edit report page setup, headers, and footers (Beta). For more information on reports in general, see Reports overview (Beta).

User requirements

• You must be assigned an account type with Create, edit, and publish reports permission. See Account type and license overview.
• You must be in Edit mode.

Add, rearrange, duplicate, or delete pages

Add and rearrange pages

To add a new blank page:

1. Next to Pages, select + Add new page. A new page appears.
2. To rearrange pages, drag and drop them into your desired position.

Duplicate pages

To duplicate an existing page and all its content:

1. Next to your desired page, select More options.
2. Select Duplicate. Another copy of your page appears.

Delete pages

To delete a page:

1. Next to your desired page, select More options.
2. Select Delete.

Add page numbers

To add page numbers to your report:

1. From the Add element bar, select Page number. The page number element appears. The element automatically displays the current page number and the total number of pages in the report, in the format x of x.
2. To display the page number on every page, drag and drop the page number element into the header or footer. It will repeat on every page with the correct page number displayed.

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The page number element is a dynamic text element, and will be automatically adjusted to account for hidden pages when the report is exported, or when the published version is being previewed.

Change page visibility

You can to hide or show pages in your report. Hidden pages are visible to the workbook owner and any user granted Can edit permission for the particular report can access all pages in Edit mode, regardless of page visibility settings. Page visibility settings apply in View mode only, and in report exports.

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When a user with Save as permissions saves a copy of a workbook, all pages are visible in the copy, regardless of page visibility settings in the original workbook.

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Page visibility is not a security feature. If you need to restrict access to data, use row-level security or column-level security instead. See Set up row-level security and Configure column-level security.

You can easily see page visibility settings for all pages in your report with the page visibility icons displayed in the Pages section.

You can choose to hide pages from all users without edit permissions for that report, or only show the page to select users and teams.

Page visibility icons

In the Pages section, display icons indicate the current page visibility setting:

no icon	Indicates the page is visible to all users.
	Indicates the page is visible to select users or teams.
	Indicates the page is hidden from all users.

Hide or show pages

1. Next to your desired page, select More options.
2. Select Hide. The page will still be visible when editing the report, but not when previewing the published version of the report or when exporting the report.

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This is equivalent to the Hide page from all users option when using the Customize page visibility functionality.

To show a hidden page, repeat the steps but select Unhide.

Show pages to select users and teams

1. Next to your desired page, select More options.
2. Select Customize page visibility.
3. In the Page visibility setting dropdown, select Only show to select users or teams.
4. Search for and select your desired users or teams. Select Save.