Manage workbook page visibility (Beta)

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This documentation describes a public beta feature and is under construction. This documentation should not be considered part of our published documentation until this notice, and the corresponding Beta flag on the feature in Sigma, are removed. As with any beta feature, the feature discussed below is subject to quick, iterative changes. The latest experience in the Sigma service may differ from the contents of this document.

Beta features are subject to the disclaimer on Beta features.

By default, workbook pages are visible to all users with permission to view, explore, or edit the workbook. You can change the visibility of individual pages to restrict viewing specific workbook content.

This document describes Sigma’s page visibility options and explains how to customize the visibility of a particular page.

User requirements

The ability to manage workbook page visibility requires the following:

• You must be assigned an account type with the Create, edit, and publish workbooks permission enabled.
• You must be the workbook owner or be granted Can edit workbook permission.

Understanding page visibility

Page visibility is not a security feature. If you need to restrict access to data, see Dataset Row-Level Security.

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Page visibility settings apply in View and Explore mode only. The workbook owner and any user granted Can edit permission for the particular workbook can access all pages in Edit mode, regardless of page visibility settings.

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When a user with Save As permissions saves a copy of a workbook, all pages are visible in the copy, regardless of page visibility settings in the original workbook.

Page visibility icons

Page tabs display icons to indicate the current page visibility setting:

no icon	Indicates the page is visible to all users.
	Indicates the page is visible to select users or teams.
	Indicates the page is hidden from all users.

Page visibility in workbook versions and secure embeds

Tagged versions

Tagged workbook versions inherit the page visibility settings saved to the workbook when the tag is applied. Therefore, a page can be accessible to a user in one version and hidden from the same user in another.

Secure embeds

Page visibility in secure embeds is determined by team settings. A page is only visible to an embed user when shown to the user’s assigned team (via Show page to all users or Only show to select users or teams).

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When a secure embed user saves a copy of an embedded workbook, all pages are visible in the copy, regardless of page visibility settings in the original workbook.

Hide or unhide a page

Use the Hide page and Unhide page options to quickly update the page visibility for all users.

1. Open a workbook in Edit mode.

2. Locate the tab for the page you want to customize.

3. Click the caret () in the tab to open the page menu, then select the available option:

   Hide page	Hides page from all users accessing the workbook in View or Explore mode. Available when the page is currently visible to all users.
   Unhide page	Shows page to all users accessing the workbook in any mode. Available when the page is currently hidden from all or select users and teams.

   

Customize page visibility

Use the Customize page visibility option to update the page visibility for all users or specific users and teams.

1. Open a workbook in Edit mode.

2. Locate the tab for the page you want to customize.

3. Click the caret () in the tab to open the page menu, then select Customize page visibility.

   

4. In the Customize Page Visibility modal, configure the page visibility:

   1. Click the Page visibility setting field and select an option from the dropdown:

      Hide page from all users	Hides page from all users accessing the workbook in View or Explore mode.
      Show page to all users (default)	Shows page to all users accessing the workbook in any mode.
      Only show to select users or teams	Only shows page to selected users and teams. Hides page from remaining users accessing the workbook in View or Explore mode.

   2. If you selected Only show to select users or teams in step 4a, use the Select users field to search for and select applicable users and teams.

   3. Click Save to apply the page visibility change.