Share a folder

You can categorize and share documents with people using folders. You share folders with other users and teams by granting access to the folder. Folders support three levels of access permissions:

• Can view
• Can contribute
• Can manage

This document describes folder permissions and how to share folders. For more details on available permissions, see Folder and document permissions.

Permission types

Permission options are the same for folders and workspaces. Permissions set at the folder or workspace level apply to all documents within that workspace or folder.

Share a folder

You can share a folder of documents with other users or teams in Sigma in several ways.

Share from within the folder

1. Open the folder.
2. Click the Share button located in the top right corner of the screen. The share modal opens.
3. Type to add teams and/or individual members.
4. Select a permission type for each team and/or member.
5. (Optional) Enter an email notification under Add a Message or uncheck Send an email notification.
6. Click Save.

Share from a navigation page

1. Open the folder's parent folder.
2. Next to the folder you want to share, click More.
3. Click Share to open the share modal.
4. Type to add teams and/or individual members.
5. Select a permission type for each team and/or member.
6. (Optional) Enter an email notification under Add a Message or uncheck Send an email notification.
7. Click Save.

Modify or revoke access to a folder

1. Open the folder's Share modal by clicking More on the parent folder's page, or by clicking the Share on the individual workspace’s page.
2. Click to open the Who has Access tab.
3. (Optional) To select a new access/grant type, use the Access Type dropdown menu to the right of the team or member.
4. (Optional) To revoke access completely, hover over the team or member. Then click the trash can icon that appears on the right side of the modal.
5. Click Save.

Respond to request for access to content

If a user attempts to access your content and doesn't have permissions to do so, they can request access through the error page blocking their immediate access. This sends an email notification with the subject Request to Access.

To respond to the request for access, do the following:

1. In the email notification, click Respond to the request.
   
2. Sigma opens the Share folder modal, allowing you to view the current access requests. Optionally, click the permission drop-down menu to select the level of access the user should have.
   Note: The user cannot be granted access higher than what their account type allows.
   
3. If desired, click Approve. If Approve is selected, the request is removed from the Share folder modal, and the user is listed in the Who has access tab.
   
   Or, click Deny. If Deny is selected, the request is removed from the Share folder modal. 
   
4. Click Save or close the Share folder modal. The access that you granted or denied is saved either way.