Share a Workbook
Permission to access a Sigma document can be shared, modified or revoked by either the individual document’s owner or an organization admin. Workbooks support three permission types: Can View, Can Explore and Can Edit.
This article will dive specific into sharing workbooks. To learn more about permissions in general, visit our documentation on folder and document permissions.
Summary of Content
Requirements
Permission Types
Share a Published Workbook
Share Directly with an Organization Member or Team
Share an Unsaved Exploratory Workbook
Limit Sharing to Select Pages
Respond to Request for Access to Content
Related Resources
Requirements
- To share a workbook, you must have Can Edit access to it.
Permission Types
Permission |
Granted privileges on shared documents |
Can View |
|
Can Explore |
Only available in workbooks
|
Can Edit |
|
Share a Published Workbook
Share Directly with an Organization Member or Team
- Open the workbook's Share modal.
- If you do not have pending changes on the workbook, click the share (
) button in the workbook header.
- If you do have pending changes, and wish to publish them before sharing, click the Publish in the workbook header. Then click the share (
)button.
- If you do have pending changes, and do not wish to published them before sharing, click the caret (▼) button to the right of the workbook title. Then, select Share.
- If you do not have pending changes on the workbook, click the share (
- Under the Share modal's Share tab, select the team or organization member with whom you would like to share the workbook.
- Select a permission type.
- [optional] Add additional teams or organization members.
- [optional] Add a message or opt out of sending a message.
- Click Save.
Share an Unsaved Exploratory Workbook
- Click the Share button in the workbook header to open the Share modal.
- Switch on Allow access by link.
- Click Copy.
- Click Close.
- Share the link.
Note: You will need to create a new link anytime you make changes to your unsaved workbook, that you wish to share.
Limit Sharing to Select Pages
Workbook editors can limit which workbook pages users with Can Explore and Can View can access. This is done by hiding any pages that you don't want made visible. To hide a page:
- Click the caret icon to open the tab's menu.
- Click Hide.
The page tab will now display an eye icon to represent that the page is hidden.
Respond to Request for Access to Content
If a user attempts to access your content and doesn't have permissions to do so, they can request access through the error page blocking their immediate access. This triggers a Request to Access email notification.
To respond to the Request for Access, do the following:
- In the email notification, click the Respond to the Request button.
- Sigma opens with the Share Workbook modal, allowing you to view the current access requests. Optionally, click the permission drop-down menu to select the level of access the user should have.
Note: The user cannot be granted access higher than what their account type allows. - If desired, click Approve. If Approve is selected, the request is removed from the Share Workbook modal, and the user is listed in the Who Has Access tab.
Or, click Deny. If Deny is selected, the request is removed from the Share Workbook modal. - Click Save or close the Share Workbook modal. Your decision on the Request for Access to Content will save either way.
Related Resources
Folder and Document Permissions
Send and Schedule Workbooks
Hidden Controls in Workbooks
Workbook Embedding: An Overview