Workbook Lifecycle: Explore, Draft & Publish
Workbooks are designed to support both ad hoc data exploration and complex long-term reporting. Their collaborative interface and visual approach to data interaction makes live data and real-time collaboration accessible to everyone in your organization.
This article introduces the basics of a workbook's lifecycle, from data exploration to publishing and version history.
Summary of Content
Ad hoc Data Exploration
New unsaved workbooks are referred to as explorations.
Explorations are ideal for in-the-moment ad hoc analysis, when you want to explore your data and move on without saving your work for future use.
Recent explorations can be revisited from your Recents page for up to 30 days.
To save an exploration as a workbook, click Save as in the exploration's header. This converts it to a published workbook.
Workbook Modes: Edit, Explore, and View
Published workbooks can be accessed in three different modes: Edit, Explore, and View. The mode(s) you have access to on any given workbook depend on the permissions granted to you for that individual workbook. To learn more about these modes, visit Workbook Modes: Edit, Explore & View.
Drafts & Publishing
Edits made to a workbook are automatically saved to a shared, live draft. Multiple editors' can collaborate on this single draft in real-time. All active editors see a list of other users currently in Edit mode and the element they each have selected.
Clicking Publish publishes all drafted changes to the workbook. This includes changes drafted by all editors on the live draft.
To learn more about editing and publishing workbooks visit Editing, Drafts & Publishing.
Note: Prior to 11/1/2022, users worked with individual drafts. Drafts were not sharable and work was not visible until published. Beginning 11/1/2022, all new organizations support shared, live drafts. This new feature is gradually being rolled out to legacy organizations. Organizations Admins will be notified before the change is made.
Workbooks store a history of published versions referred to as the workbook's version history.
Version history is accessible from the version menu located in the workbook header.
To learn more about version history visit Workbook Version History.