Workbook Version History

Workbook version history is a list of all prior publications. It contains a detailed list of edits, called the edit history. Both the version history and its edit history are helpful when reviewing drafted changes, comparing or reverting to older published versions, or identifying who on your team made a specific edit or set of changes. 

This document tells how to view a workbook's version history and restore old versions.

Note: Edit history was not available prior to 12/13/2022. Beginning 12/13/2022, all organizations with live edit enabled track edits in the edit history. Edits made prior to live edit being enabled remain untracked. Live edit and the edit log are gradually being rolled out to legacy organizations. Organizations Admins will be notified before the change is made.

Contents

View a Workbook's Version History
View and/or Restore an Old Version
Related Resources

Requirements

  •  Workbook version history, including edit history and any edits to the current draft, is only available for users with Can Edit permission on a workbook.
  • Only users with Can Edit permission can restore old versions of a workbook.

View a Workbook's Version History

  1. Click the header's version menu.
    This menu is labeled either PUBLISHED or DRAFT.

  2. Click View version history.
    This opens the VERSION HISTORY panel, located on the right side of the workbook.
    Screen_Shot_2022-12-13_at_9.52.23_AM.png
  3. (Optional) Click the version you would like to view.
    This loads the version you selected and a list of its edit history.
    Screen_Shot_2022-12-13_at_9.52.50_AM.png
    From here, you can: 
    • Return to the latest version: Click Go back to latest version.
    • Restore the draft: Click Restore version as draft.
      When an older draft is restored, newer versions remain available in the version history.
      Screen_Shot_2022-12-13_at_9.59.43_AM.png
  4. To close the version history panel, click the X button. 
    Screen_Shot_2022-12-13_at_10.00.13_AM.png

View and/or Restore an Old Version

  1. Click the header's version menu.
    This menu is labeled either PUBLISHED or DRAFT.

  2. Click View version history.
    This opens the VERSION HISTORY panel, located on the right side of the workbook.
    Screen_Shot_2022-12-13_at_9.52.23_AM.png
  3. Click the version you would like to view.
    This loads the version you selected and a list of its edit history.
  4. In the workbook header, click Restore version as draft.
    When an older draft is restored, newer versions remain available in the version history.
    Screen_Shot_2022-12-13_at_10.00.01_AM.png


Related Resources

Workbook Lifecycle: Explore, Draft, and Publish
Editing, Drafts, and Publishing

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