> For clean Markdown of any page, append .md to the page URL.
> For a complete documentation index, see https://help.sigmacomputing.com/llms.txt.
> For AI client integration (Claude Code, Cursor, etc.), connect to the MCP server at https://help.sigmacomputing.com/_mcp/server.

# Share and export reports

> Share and export Sigma reports as PDFs. Control access, configure export settings, and distribute pixel-perfect reports to your audience.

This document covers how to share and export your report. For more information about reports, see [Reports overview](/docs/reports-overview).

## User requirements

* You must be assigned an [account type](/docs/account-type-and-license-overview) with the **Share documents** permission enabled.
* You must be the report owner or be granted **Can edit** [access to the document](/docs/folder-and-document-permissions).

## Limitations

* A maximum of 10,000 rows per table appears in exports.
* Before exporting a report for the first time, you must publish it.
* Cross-organization sharing of reports is not yet supported.

## Share a report with other members of your organization

To invite a specific member or team to access your report:

> **Note**
>
> When you share a document with someone, they are also granted **View** access to the data in the connection data sources.

1. From the document menu, select **Share and export** > **Share**.
2. Search for and enter an email address, organization member or team in Sigma you want to share your report with.
3. In the **Permission** dropdown, select your desired permission. For more information on permission options, see [Folder and document permissions](/docs/folder-and-document-permissions).
4. Repeat for any additional members or teams.
5. To add a message along with your report, enter a message in the **Add a message** field.
6. To send an email notification along with your report, select the **Send email** checkbox.
7. Select **Share**.

To share your report with everyone in your organization by link:

> **Note**
>
> Guest users and external users cannot access a report shared with your organization.

1. In the report header, click **Share** (![](https://sigma-docs-screenshots.s3.us-west-2.amazonaws.com/Icons/share-user.svg)) to open the **Share Report** modal. You can also share a report from the document menu.
2. At the bottom of the modal, turn on the **Share with everyone in your organization** toggle.
3. For **All members of your organization**, choose from the available permissions. The following permissions are available:

   * Can view
   * Can explore
   * Can edit

   After you set the permission, the report can be shared.
4. Click **Copy Link** to copy the link to the report to share with others.

## Download a report

You can download the published or draft version of a report as a PDF or a PowerPoint file.

To download a report:

1. Open the document menu of the report, then select **Share and export** > **Download**.
2. Select your preferred file format from **PDF document** or **PowerPoint**.

## Send or schedule report exports

You can send ad hoc exports, or schedule exports for a later time. There are multiple destinations and formats you can export a report to.

> **Warning**
>
> To export the latest version of a report, you need to publish any draft changes. **Publish** your report and then **Go to published version** before exporting your report.

* **Email**: Send an [ad hoc email export](/docs/export-to-email#export-to-email-as-needed) or [schedule an email export](/docs/export-to-email#schedule-an-emailed-export).

* **Slack**: Send [an ad hoc notification](/docs/export-to-slack#send-an-ad-hoc-notification) or [schedule a Slack notification](/docs/export-to-slack#schedule-a-slack-notification).

* **Microsoft Teams**: Send [an ad hoc notification](/docs/export-to-microsoft-teams#send-an-ad-hoc-notification-to-a-microsoft-teams-channel) or [schedule a notification to a Microsoft Teams channel](/docs/export-to-microsoft-teams#schedule-a-notification-to-a-microsoft-teams-channel).

* **SharePoint**: Send [an ad hoc export to Microsoft SharePoint](/docs/export-to-microsoft-sharepoint#send-to-microsoft-sharepoint) or [schedule an export](/docs/export-to-microsoft-sharepoint#schedule-an-export-to-microsoft-sharepoint).

* **Google Drive**: Send [an ad hoc export to Google Drive](/docs/export-to-google-drive#export-to-google-drive-as-needed) as needed or [schedule an export](/docs/export-to-google-drive#schedule-an-export-to-google-drive).

* **Webhook**: Send [an ad hoc webhook export](/docs/export-to-webhook#send-an-ad-hoc-webhook-export) or [schedule a recurring export](/docs/export-to-webhook#schedule-a-recurring-export).

* **Email burst**: Send [an ad hoc email burst](/docs/export-as-email-burst#send-an-ad-hoc-email-burst) or [schedule an email burst](/docs/export-as-email-burst#schedule-an-email-burst).

## Related resources

* [Tutorial: Build and export a sales report](/docs/tutorial-build-and-export-a-sales-report)
* [Create and edit reports](/docs/create-and-edit-reports)
* [Add elements and data to a report](/docs/add-elements-and-data-to-a-report)
* [Edit report page setup, headers, and footers](/docs/edit-report-page-setup-headers-and-footers)
* [Customize text typeface, size, and style in reports](/docs/customize-text-typeface-size-and-style)
* [Customize element size, position, and layering](/docs/customize-element-size-position-and-layering)
* [Customize report settings and themes](/docs/customize-report-elements-settings-and-branding)

> Official documentation and guidance for using Sigma to build AI apps, dashboards, and agents on governed warehouse data.