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# Manage organization schedules

> View and manage an organization-wide list of scheduled reports in the Sigma Administration portal as an Admin.

If you are assigned the Admin account type, you can view and manage an organization-wide list of scheduled reports in the Administration portal.

Exports, reports, and downloads are subject to the following [notice](/docs/notice-for-exports-reports-and-downloads-in-sigma).

You can also manage exports for a specific workbook, or exports that you own or receive. See [Manage schedules for a workbook](/docs/manage-scheduled-exports#manage-schedules-for-a-workbook) or [Manage your scheduled exports and subscriptions](/docs/manage-scheduled-exports#manage-your-scheduled-exports-and-subscriptions) in [Manage scheduled exports](/docs/manage-scheduled-exports).

## Requirements

* The complete list of organization schedules is only available for users assigned the [Admin](/docs/account-type-and-license-overview) account type.

## View and manage organization schedules

To view your organization's schedules:

1. Open the Administration portal.
2. Go to **Exports** and select the **Scheduled exports** tab to see a list of all scheduled exports for your organization.
3. (optional) Search for a specific schedule by entering the name of the export schedule in the search bar.
4. (optional) Select the filter icon <img src="https://sigma-docs-screenshots.s3.us-west-2.amazonaws.com/Icons/filter.svg" alt="" /> to filter by attachment, destination, export conditions, and run status, or export status.

The following information is available about your organization's scheduled exports:

|                            |                                                                                                                                                                                                                                                                                                                                                                                                  |
| :------------------------- | :----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Schedule/Document**      | The name of your scheduled export and the name of the document being exported.                                                                                                                                                                                                                                                                                                                   |
| **Destination/Attachment** | The export destination and export attachment type.                                                                                                                                                                                                                                                                                                                                               |
| **Frequency**              | How frequently the export is being sent.                                                                                                                                                                                                                                                                                                                                                         |
| **Last run time**          | The start time of the most recent export run.                                                                                                                                                                                                                                                                                                                                                    |
| **Last run status**        | <p>The status of the most recent export run:<ul><li> **Success**: Most recent scheduled export run was successful. </li><li>**Error**: Most recent scheduled export run failed. </li><li> **Running**: The scheduled export is currently being sent. </li><li> **Skipped**: For conditional exports, indicates a specified condition was not met and that the export was not sent.</li></ul></p> |
| **Schedule owner**         | User who owns the scheduled export.                                                                                                                                                                                                                                                                                                                                                              |
| **Recipients**             | User(s) who receive the scheduled export.                                                                                                                                                                                                                                                                                                                                                        |
| **Export status**          | <p>The current export status:<ul><li>**Active**: Scheduled export is live. </li><li>**Paused**: A user has manually paused the scheduled export. </li><li>**Suspended**: The scheduled export has been automatically paused (due to 10 or more consecutive export failures).</li></ul></p>                                                                                                       |

## Delete a schedule

1. Open the Administration portal.
2. Go to **Exports** and select the **Scheduled exports** tab.
3. Locate the schedule that you want to delete.
4. Click <img src="https://sigma-docs-screenshots.s3.us-west-2.amazonaws.com/Icons/more.svg" alt="" /> **More**, then click **Delete**.

   The schedule is deleted.

### Delete scheduled exports in bulk

You can select multiple schedules to delete at the same time.

1. In the Administration portal, go to **Exports** and select the **Scheduled exports** tab.
2. Select the checkbox for each schedule that you want to delete, or select the checkbox in the column header row to select all visible scheduled exports.
3. Click **Delete** <img src="https://sigma-docs-screenshots.s3.us-west-2.amazonaws.com/Icons/trash.svg" alt="" /> to delete the selected scheduled exports.
4. Click **Confirm**.

## Pause a schedule

To pause an active scheduled export:

1. In the Administration portal, go to **Exports** and select the **Scheduled exports** tab.
2. Select the checkbox for each schedule that you want to pause. You can select multiple scheduled exports at a time, but they must all be **Active**.
3. Select <img src="https://sigma-docs-screenshots.s3.us-west-2.amazonaws.com/Icons/pause-circle.svg" alt="" /> **Pause**.

## Retry running a schedule

If your scheduled export is active (not paused or suspended) and has a **Last run status** of **Error**, you can try rerunning the schedule:

1. In the Administration portal, go to **Exports** and select the **Scheduled exports** tab.
2. Select the checkbox for each schedule that you want to retry. You can select multiple scheduled exports at a time.
3. Select <img src="https://sigma-docs-screenshots.s3.us-west-2.amazonaws.com/Icons/refresh.svg" alt="" /> **Retry**.

## Edit or view a schedule

To edit or view a specific scheduled export for a workbook, select the workbook name to open the workbook.
See [Manage schedules for a workbook](/docs/manage-scheduled-exports#manage-schedules-for-a-workbook).

## Use AI export schedule names

For all organizations that have an [AI provider assigned](/docs/getting-started-with-ai), Sigma uses AI to generate export schedule names based on your export attachment name, export destination type and format, and set conditions. These names are visible when viewing all your or your organization's scheduled exports in Sigma, and do not affect the contents of the export itself.

Organizations without an AI provider assigned will use default names, based on export destination, attachment name, and format type.

## Related resources

* [Manage Your Schedules](/docs/manage-your-schedules)
* [Send and schedule exports from workbooks](/docs/send-and-schedule-exports-from-workbooks)